Phase 1: Documentation Requirements (4-6 weeks)
Overview: Successful international hiring starts with accurate documentation, establishing the legal basis for recruitment.
Required Documents:
- Recruitment Agent Contract: Identify and formalize an agreement with a licensed recruitment agent in Bangladesh who will facilitate the hiring process locally
- Authenticated Demand Letter: Prepare and send an original demand letter that must be authenticated by the Embassy of Bangladesh in Moscow
- Sample Employment Contract: Develop and share a comprehensive employment contract template that outlines terms, conditions, and expectations for workers
Phase 2: Candidate Selection Process (1-3 days)
Overview: Once documentation is in place, you can begin the process of identifying qualified candidates. This phase focuses on efficiently screening potential employees to find those who best match your requirements.
Steps:
- CV Acquisition: Receive curriculum vitae from local agents representing potential candidates from various regions in Bangladesh.
- Document Verification: Thoroughly examine candidate credentials and shortlist based on relevant experience and required skills.
- Initial Screening: Conduct preliminary interviews to assess communication abilities and basic qualifications.
- Final Interview Scheduling: Arrange comprehensive final interviews with promising candidates who passed initial screening.
Phase 3: Conducting Effective Interviews (1-2 days)
Process:
- Interview Panel Composition: Form a team with HR, a Bengali translator, and relevant supervisors.
- Result Communication: Share detailed candidate feedback and hiring decisions with your Bangladeshi agent.
- Document Collection: Provide candidate feedback and decisions to your Bangladeshi agent.
The interview phase is remarkably efficient, typically requiring only 1-2 days to complete. This rapid turnaround helps maintain candidate interest while allowing you to move quickly to secure top talent before competitors.
Phase 4: Document Verification Requirements (2 days - 3 weeks)
Overview: Passport verification represents a critical checkpoint in the hiring process. Inadequate passport validity can significantly delay proceedings.
Requirements:
- Check Passport Validity: Verify minimum 2.5 years remaining.
- Renewal Process: Arrange renewal if under 2.5 years.
- Proceed to Invitation: Move valid passports forward.
This verification process typically requires 2 days under ideal circumstances but may extend to 3 weeks if passport renewal becomes necessary. Candidates with recently renewed passports often face fewer complications throughout the remaining steps.
Phase 5: Work Visa Invitation Process (5-7 weeks)
Overview: Securing a proper work visa invitation is perhaps the most time-intensive phase of the hiring process. This official document serves as governmental authorization for your prospective employees to apply for Russian work visas.
Steps:
- Passport Translation: Arrange professional translation of passport details into Russian to ensure accuracy in official documentation.
- Online Application: Submit digital application through the Russian Embassy in Bangladesh with all required supporting materials.
- Fee Payment: Process government fees promptly after confirmation of correct submission to avoid processing delays.
- Invitation Receipt: Receive official work visa invitation, typically within 21 days but potentially extending to 35 days.
The resulting invitation remains valid for up to 90 days, establishing the timeframe within which candidates must apply for and receive their visas.
Phase 6: Medical Clearance (5-7 days)
Overview: Medical clearance is a required step to ensure candidates meet health standards for work visas, protecting both the candidate and workplace by identifying health issues before travel.
Required Medical Exams:
- HIV Testing: Comprehensive screening for HIV status is required for all candidates, with documentation of negative results necessary for visa processing.
- Tuberculosis Screening: Chest X-rays and tuberculin tests identify potential TB infection, which would require treatment before visa approval.
- Hepatitis Panel: Blood tests screen for various forms of hepatitis to ensure candidates don’t present transmission risks.
- Dermatological Examination: Clinical evaluation identifies any contagious skin conditions requiring treatment before travel authorization.
Once clearance is obtained, invitations are distributed to candidates through your recruitment agent, advancing them to the next stage in the process.
Phase 7: Visa Application Procedure (2-5 weeks)
Process:
- Document Compilation: Agent helps gather all required visa application materials.
- Embassy Coordination: Send candidate list, interview dates, and guarantee letter.
- Embassy Coordination: Send candidate list, interview dates, and guarantee letter.
- Visa Issuance: Approved visas issued valid until invitation expiry.
The letter of guarantee you provide is particularly important, as it details specific employment terms and demonstrates your commitment to legal compliance and worker welfare.
Phase 8: Bangladesh Government Approval Process (2-3 weeks)
Overview: After securing Russian visas, candidates must obtain approval from their own government protocol.
Requirements:
- Immigration Clearance: Candidates must apply for official permission to work overseas from Bangladesh government.
- Training Days: Mandatory pre-departure job preparation and cultural orientation.
- Registration Number: Unique identifier issued upon completion of requirements.
- BMET Card: Bureau of Manpower, Employment and Training identification card.
The fingerprinting requirement creates a biometric record of citizens working abroad, while the training course prepares workers for the practical and cultural aspects of international employment.
Language Training Center
Our Exclusive Language Training Program:
- Prepares candidates with essential language skills for effective communication in the destination country.
- The course includes 20 lessons. However, in practice, it often extends up to four months, as participants continue preparing and taking the test before departing for destination.
- The course includes 20 lessons. However, in practice, it often extends up to four months, as participants continue preparing and taking the test before departing for destination.
- Focuses on practical vocabulary related to the job and daily life abroad.
- Supports smoother integration and better performance in the international work environment.
Phase 9: Final Travel Arrangements (1-2 weeks)
Overview: The culmination of the hiring process involves coordinating travel logistics. This final phase transforms months of paperwork and preparation into the actual relocation of your new employees to their workplace in Russia.
Services:
- Ticket Procurement & See Off: After immigration clearance, book flights from Bangladesh to destination, considering baggage and transit needs. Take candidates to the airport.
- Arrival Coordination: Company reps meet workers at destination airport to assist with customs and language, easing arrival and creating a positive first impression.
- Transportation to Facilities: Arrange secure transport from the airport to housing or workplace to ensure safe, stress-free arrival.
Complete Timeline Summary
Total Process Duration: 14-22 weeks (approximately 3.5 to 5.5 months)
Phase Breakdown:
- Documentation Requirements: 4-6 weeks
- Candidate Selection: 1-3 days
- Interviews: 1-2 days
- Document Verification: 2 days – 3 weeks
- Work Visa Invitation: 5-7 weeks
- Medical Clearance: 5-7 days
- Visa Application: 2-5 weeks
- Bangladesh Government Approval: 2-3 weeks
- Final Travel Arrangements: 1-2 weeks
Timing can vary based on individual circumstances and current processing times.